FEES & FUNDING
Funding - see www.childcarechoices.gov.uk for more information
All 3 to 4-year-olds in England can get up to 570 hours of free early education or childcare per year. In our pre-school this is taken as 15 hours a week for 38 weeks of the year.
Some 3 to 4-year-olds in England can get up to 1140 hours of free early education or childcare per year. Also known as 30-hours free childcare. You will need to visit childcarechoices.gov.uk to apply and if successful you will be given a unique reference number, please enter this in the box below before your child starts at pre-school. Successful applicants will have to reconfirm details quarterly.
Some 2-year-olds can get up to 15 hours of free childcare each week for 38 weeks a year. Parents of 2 year olds will need to apply online and share with us the child's unique EY code. We need to see confirmation and see a copy of you Childs Birth Certificate for this to be validated.
Here in Kent, these 38 weeks are in line with three academic periods (autumn, spring and summer). At the beginning of the Autumn, Spring and Summer Term we ask you to complete, sign and return a Parental Declaration Form, this will show the number of weekly hours you wish to claim. We need to see a copy of your Childs Birth Certificate for this to be validated.
Three and four-year-old children must attend during the Kent designated headcount week to be able to claim Free Early Education for that academic period.
Autumn (terms 1 & 2) September to December – 14 Weeks at up to 15 Hours per week
Spring (terms 3 & 4) January to March – 11 Weeks at up to 15 Hours per week
Summer (terms 5 & 6) April to July – 13 Weeks at up to 15 Hours per week
Kent pays only complete weeks although a week can be from Tuesday to Monday or Wednesday to Tuesday etc.
Where a child attends our setting for more weeks than those funded, the additional hours will attract a charge and this is shown on your bill. If you do not want your child to attend the additional sessions, then you will need to tell us within 4 weeks of the date. Please note; if your child starts with us in the Summer Term, they will miss up to 1 week of their entitlement of funding for the for the year.
Early Years Pupil Premium (EYPP)
The Department for Education (DfE) introduced Early Years Pupil Premium (EYPP) for eligible 3 and 4-year-old children in April 2015. This initiative has the potential to make a big difference to the attainment of children. Providers will receive additional funding to ensure that your child is ready to succeed at school, have excellent foundations for learning and are equipped well for achievement in life, no matter what their background.
We advise you to complete section 5 of your funding form. This will allow us to apply on your behalf and you will be informed if you are successful.
In addition, there are occasions where we will be closed for example bank holidays and voting days, you will be offered additional sessions for your child to compensate for this, with no additional charge. Again, please let us know in advance if you do not want your child to attend.
All 3 to 4-year-olds in England can get up to 570 hours of free early education or childcare per year. In our pre-school this is taken as 15 hours a week for 38 weeks of the year.
Some 3 to 4-year-olds in England can get up to 1140 hours of free early education or childcare per year. Also known as 30-hours free childcare. You will need to visit childcarechoices.gov.uk to apply and if successful you will be given a unique reference number, please enter this in the box below before your child starts at pre-school. Successful applicants will have to reconfirm details quarterly.
Some 2-year-olds can get up to 15 hours of free childcare each week for 38 weeks a year. Parents of 2 year olds will need to apply online and share with us the child's unique EY code. We need to see confirmation and see a copy of you Childs Birth Certificate for this to be validated.
Here in Kent, these 38 weeks are in line with three academic periods (autumn, spring and summer). At the beginning of the Autumn, Spring and Summer Term we ask you to complete, sign and return a Parental Declaration Form, this will show the number of weekly hours you wish to claim. We need to see a copy of your Childs Birth Certificate for this to be validated.
Three and four-year-old children must attend during the Kent designated headcount week to be able to claim Free Early Education for that academic period.
Autumn (terms 1 & 2) September to December – 14 Weeks at up to 15 Hours per week
Spring (terms 3 & 4) January to March – 11 Weeks at up to 15 Hours per week
Summer (terms 5 & 6) April to July – 13 Weeks at up to 15 Hours per week
Kent pays only complete weeks although a week can be from Tuesday to Monday or Wednesday to Tuesday etc.
Where a child attends our setting for more weeks than those funded, the additional hours will attract a charge and this is shown on your bill. If you do not want your child to attend the additional sessions, then you will need to tell us within 4 weeks of the date. Please note; if your child starts with us in the Summer Term, they will miss up to 1 week of their entitlement of funding for the for the year.
Early Years Pupil Premium (EYPP)
The Department for Education (DfE) introduced Early Years Pupil Premium (EYPP) for eligible 3 and 4-year-old children in April 2015. This initiative has the potential to make a big difference to the attainment of children. Providers will receive additional funding to ensure that your child is ready to succeed at school, have excellent foundations for learning and are equipped well for achievement in life, no matter what their background.
We advise you to complete section 5 of your funding form. This will allow us to apply on your behalf and you will be informed if you are successful.
In addition, there are occasions where we will be closed for example bank holidays and voting days, you will be offered additional sessions for your child to compensate for this, with no additional charge. Again, please let us know in advance if you do not want your child to attend.
FEES
A £50 non-refundable deposit is needed to secure your child’s place, payable 4 weeks in advance of their start date. This will be deducted from the first terms fees. A deposit is NOT required for children who are only accessing their funded hours. Children on funded places are allowed 15 hours per week, which can be split between two providers.
Fees are outlined below:
Morning Session - 9am – 12pm
£ 17.00
Afternoon Session - 12pm – 3pm
£ 17.00
Full Day - 9am – 3pm
£ 34.00
Terms & Conditions
Non-payment of fees are investigated regularly. If you are experiencing financial hardship please speak, in confidence, to the Manager or Treasurer so that alternative payment arrangements can be made. If without negotiation, fees are not settled, we are left with no alternative but to withdraw your Childs place and if necessary take legal action to recover the amount owed. Children in receipt of Free Early Education will be unable to access any additional fee-paying hours until outstanding fees are settled.
● All absentees must be paid for in full.
● Termination: 4 weeks written notice, or 4 weeks payment of fees in lieu.
● Pre-School will be open Monday to Friday 9am – noon and noon – 3pm during term time only. Excluding Bank Holidays.
A £50 non-refundable deposit is needed to secure your child’s place, payable 4 weeks in advance of their start date. This will be deducted from the first terms fees. A deposit is NOT required for children who are only accessing their funded hours. Children on funded places are allowed 15 hours per week, which can be split between two providers.
Fees are outlined below:
Morning Session - 9am – 12pm
£ 17.00
Afternoon Session - 12pm – 3pm
£ 17.00
Full Day - 9am – 3pm
£ 34.00
Terms & Conditions
Non-payment of fees are investigated regularly. If you are experiencing financial hardship please speak, in confidence, to the Manager or Treasurer so that alternative payment arrangements can be made. If without negotiation, fees are not settled, we are left with no alternative but to withdraw your Childs place and if necessary take legal action to recover the amount owed. Children in receipt of Free Early Education will be unable to access any additional fee-paying hours until outstanding fees are settled.
● All absentees must be paid for in full.
● Termination: 4 weeks written notice, or 4 weeks payment of fees in lieu.
● Pre-School will be open Monday to Friday 9am – noon and noon – 3pm during term time only. Excluding Bank Holidays.
PRIVACY NOTICE
Little Leaves Pre-School
The Youth & Community Centre
New Ash Green, Kent DA3 8JY
01474 873519 Ofsted URN 127211
[email protected] Charity No. 1029991
Little Leaves Pre-school’s Privacy Notice
Introduction
We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.
Personal details that we collect about your child include:
▪ your child’s name, date of birth, address, health and medical needs, development needs, and any special educational needs, Birth Certificate details, Religion, Ethnic Origin
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
▪ your name, home address, phone numbers, email address, emergency contact details, and family details
This information will be collected from you directly in the registration form.
If you apply for up to 30 Hours free childcare, we will also collect:
▪ your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.
Why we collect this information and the legal basis for handling your data
We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
▪ contact you in case of an emergency
▪ to support your child’s wellbeing and development
▪ to manage any special educational, health or medical needs of your child whilst at our setting
▪ to carry out regular assessment of your child’s progress and to identify any areas of concern
▪ to maintain contact with you about your child’s progress and respond to any questions you may have
▪ to process your claim for up to 30 hours free childcare (only where applicable)
▪ to keep you updated with information about our service
With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
▪ Ofsted – during an inspection or following a complaint about our service
▪ banking services to process payments (as applicable)
▪ the Local Authority (where you claim up to 30 hours free childcare as applicable)
▪ the government’s eligibility checker (as above)
▪ our insurance underwriter
▪ our setting software management provider
▪ the school that your child will be attending
We will also share your data if:
▪ We are legally required to do so, for example, by law, by a court or the Charity Commission;
▪ To enforce or apply the terms and conditions of your contract with us;
▪ To protect your child and other children; for example by sharing information with social care or the police;
▪ It is necessary to protect our/or others rights, property or safety
▪ We transfer the management of the setting, in which case we may disclose your personal data to the prospective buyer so they may continue the service in the same way.
We will never share your data with any other organisation to use for their own purposes
How do we protect your data?
We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:
▪ Close supervision with all visitors to the setting.
▪ All records are stored within the setting in both locked cabinets placed inside locked cupboards.
▪ Any computer records are encypted, password protected and stored on Pen Drives.
How long do we retain your data?
We retain you and your child’s personal data for up to 7 years after your child no longer uses our setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us and handed to you when your child leaves.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).
Automated decision-making
We do not make any decisions about your child based soley on automated decision-making. [Or we will explain details if this is the case.]
Your rights with respect to your data
You have the right to:
▪ request access, amend or correct your/your child’s personal data
▪ request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
▪ request that we transfer your, and your child’s personal data to another person
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you have continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/
Changes to this notice
We keep this notice under regular review. You will be notified of any changes where appropriate.
The Youth & Community Centre
New Ash Green, Kent DA3 8JY
01474 873519 Ofsted URN 127211
[email protected] Charity No. 1029991
Little Leaves Pre-school’s Privacy Notice
Introduction
We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.
Personal details that we collect about your child include:
▪ your child’s name, date of birth, address, health and medical needs, development needs, and any special educational needs, Birth Certificate details, Religion, Ethnic Origin
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
▪ your name, home address, phone numbers, email address, emergency contact details, and family details
This information will be collected from you directly in the registration form.
If you apply for up to 30 Hours free childcare, we will also collect:
▪ your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.
Why we collect this information and the legal basis for handling your data
We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
▪ contact you in case of an emergency
▪ to support your child’s wellbeing and development
▪ to manage any special educational, health or medical needs of your child whilst at our setting
▪ to carry out regular assessment of your child’s progress and to identify any areas of concern
▪ to maintain contact with you about your child’s progress and respond to any questions you may have
▪ to process your claim for up to 30 hours free childcare (only where applicable)
▪ to keep you updated with information about our service
With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
▪ Ofsted – during an inspection or following a complaint about our service
▪ banking services to process payments (as applicable)
▪ the Local Authority (where you claim up to 30 hours free childcare as applicable)
▪ the government’s eligibility checker (as above)
▪ our insurance underwriter
▪ our setting software management provider
▪ the school that your child will be attending
We will also share your data if:
▪ We are legally required to do so, for example, by law, by a court or the Charity Commission;
▪ To enforce or apply the terms and conditions of your contract with us;
▪ To protect your child and other children; for example by sharing information with social care or the police;
▪ It is necessary to protect our/or others rights, property or safety
▪ We transfer the management of the setting, in which case we may disclose your personal data to the prospective buyer so they may continue the service in the same way.
We will never share your data with any other organisation to use for their own purposes
How do we protect your data?
We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:
▪ Close supervision with all visitors to the setting.
▪ All records are stored within the setting in both locked cabinets placed inside locked cupboards.
▪ Any computer records are encypted, password protected and stored on Pen Drives.
How long do we retain your data?
We retain you and your child’s personal data for up to 7 years after your child no longer uses our setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us and handed to you when your child leaves.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).
Automated decision-making
We do not make any decisions about your child based soley on automated decision-making. [Or we will explain details if this is the case.]
Your rights with respect to your data
You have the right to:
▪ request access, amend or correct your/your child’s personal data
▪ request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
▪ request that we transfer your, and your child’s personal data to another person
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you have continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/
Changes to this notice
We keep this notice under regular review. You will be notified of any changes where appropriate.